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Tuesday, 07 June 2011 20:05 |
JBHS Aquatics Booster Club
By-Laws
Updated 1/12/2011
Article 1
The principal office for the transaction of business of the Association is fixed and located at 1920 Clark Avenue, Burbank, Los Angeles County, California, 91506. The Board of Directors may at any time or from time to time change the location of the principal office from one location to another in this County.
The purpose of JBHS Aquatics Booster Club (hereinafter called the “Association”) shall be to promote and support the John Burroughs High School Boys Water Polo, Girls Water Polo and Boys and Girls Swim Teams (hereinafter called the “Programs”). The contribution by the Association of time, goods, services and/or finances to the Programs is intended to augment the Programs, and not to serve as a substitute for the legal financial obligations of the State of California, the County of Los Angeles, or the Burbank Unified School District to provide for the basic needs of the Programs.
Article 2
2.1 Members
Members of the organization shall be made up of interested parents, guardians, and adult community members with an interest in the JBHS Aquatics programs and who subscribe to the purposes of this Association. General membership is open to all attendees of at least one regular meeting of the Boosters in a school year. Officers are limited to those individuals who are the parent or guardian of a student actively participating in at least one of the Aquatics programs. Each voting member shall be entitled to one (1) vote. Notice of any meeting of membership of this Association shall be given to all members.
2.2 Liability of Members
A member of this Association will not be personally liable to creditors for any indebtedness or liability, and any and all creditors of this Association shall look only to the assets of this Association for payment.
Article 3
3.1 Dues
There are no dues for membership.
Article 4
4.1 General Meetings
A general meeting of all members shall be held at least four (4) times per year: 1) at the start of Boys Water Polo season, 2)at the start of Girls Water Polo season, 3)at the start of Swim Team season, and 4) at the end of the school year in May. At the meetings, the members shall consider reports of the affairs of the Association, and transact such other business as may properly be brought before the meeting, which will be transacted by a simple majority vote of members present.
4.2 Special Meetings.
The Board of Directors may call special meetings of the members for any purpose atany time. It shall be the duty of the Secretary to cause notice to be given to the members of the meeting to be held at such time as the Board may fix.
4.3 Notice of Meetings
Notice of meeting, general or special, shall be given via email and posted on the team website to students participating in the Program at least three (3) days in advance of the meeting. Additional notification may be made by utilization of other methods agreed upon by the Association. Notice of any such meeting shall specify the time, place, and in the case of special meeting, the general nature of the business to be transacted.
4.4 Quorum
A simple majority of those members present at the general or special membership meetings shall constitute a quorum and shall be sufficient to conduct the business of the Association.
Article 5
5.1 Board of Directors
The Board of Directors of the Association (hereinafter called the “Board”) shall be comprised of the elected Officers. The Head Coach and Aquatics Director will serve as part of the Board of Directors but have no voting rights. The school principal shall be an ex-officio Director of the Assocation.
5.2 Officers
The elected Officers (hereinafter called the “Officers”) of the Association shall be at least a President, a first Vice President, a second Vice President, a Secretary, and a Treasurer. This will serve as the Executive Board. There will also be an Officer elected to represent parents/guardians from each team in the program: Boys Water Polo, Girls Water Polo, Boys Swim Team, and Girls Swim Team. These officers retain full voting rights as members of the Board. No person may hold more than one of the above offices.
5.3 Election
The membership shall choose the Officers of the Association annually at the end-of-year meeting. The Head Coach or any Association member present at the meeting may make nominations for Officers. Nominations may be submitted to the President in writing prior to the meeting. All current voting members are eligible to hold office. A member may nominate himself/herself. A majority of all votes cast for each office shall be required for election. Votes are cast by voice vote unless there is more than one candidate for any office, in which case a written ballot will decide the election. If no candidate receives the majority vote, a run-off election shall be immediately held between the top two vote receivers. Each Officer or Director shall hold office until he/she shall resign or shall be removed or otherwise disqualified to serve or if his/her successor shall be elected and qualified.
5.4 Term of Office
The Board of Directors of the Association shall be elected at the end-of-year meeting of the members. The team Officers will be elected at the first meeting of the new year prior to the start of school. The Board shall serve one year. Service begins June 1stand ends the following May 31st; or until they resign or are removed, wherein successors are elected and have qualified.
5.5 Removal and Resignation
Any Officer may be removed, either with or without cause, by a majority of the Board at the time in office, at any meeting of the Board. Any Officer may resign at any time by giving written notice to the President, or to the Secretary of the Association. Any such resignation may take effect at the date of receipt of such notice or at any later time specified herein; and, unless otherwise specified therein, the acceptance of such resignation shall be necessary to make it effective. All Booster properties must be returned at the time of resignation.
5.6 Vacancies
A vacancy in any office because of death, resignation, removal or disqualification, or any other cause, shall be filled by the remaining Officers.
5.7 President
The President shall have general supervision, direction and control of the business affairs of the Association. He/She shall preside at all meetings of the members, and shall have such other powers and duties as may be prescribed.
5.8 First Vice President, Activities
In the absence or disability of the President, the Vice President shall perform all duties of the President and in so acting shall have all the powers of the President. The First Vice President shall have oversight of the activities of the Association.
5.9 Second Vice President, Facilities
In the absence or disability of the President and First Vice President, the Second Vice President shall perform all of the duties of the President and in so acting shall have all of the powers of the President. The Second Vice President shall have oversight of the Booster’s responsibility insofar as the pool facility at the school.
5.10 Secretary
The Secretary shall make and keep a full and complete record of the proceedings of the Executive Board, shall supervise the keeping of the records of the Association, and shall make such notices as may be necessary and proper.
The Secretary shall also supervise the preparation and distribution of all corporate correspondence, and shall discharge such other duties of the office as prescribed.
5.11 Treasurer
The Treasurer shall receive and safely keep all funds of the Association and deposit them in the bank or banks that may be designated by the Directors/Officers. Those funds shall be paid only on checks of the Association signed by the President, the First Vice President, the Second Vice President, the Treasurer, or by such Officers as maybe designated by the Executive Board as authorized to sign them. The Treasurer shall have such other powers and perform such other duties as may be prescribed.
5.12 Team Officers
Each team officer shall be the liaison between the Executive Board and their particular team. Team officers shall supervise and assist with fundraising and team events. They may also create committees and request volunteers within the program for whatever needs they deem appropriate.
5.12 Head Coach/Aquatics Director
It shall be the duty of the Aquatics Director and/or Head Coach to inform the Officers of funds needed to cover expected expenditures of the individual Programs each season, prepare an annual calendar, attend Board meetings, to keep the Board up to date, prepare game schedules and handle any organizational matters pertaining to the Aquatics Programs.
Article 6
6.1 Committees
The President may, from time to time, establish committees as may be required to promote the objectives and interests of the Association. The committees shall consist of members of the Association. It should be the duty of each committee to perform such duties as the President may direct in order to promote the objectives and interests of the Association. The members of each such committee shall serve until their resignation, their removal by the Executive Board, or the next annual meeting of regular members of the Association, whichever first occurs. The President shall be an ex officio member of each committee.
Article 7: Miscellaneous Provisions
7.1 Booster Club Disbursements
The Officers are authorized to disburse booster club funds.
7.2 Funds
The funds of the Association shall be obtained from three (3) primary sources:
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Gifts, contributions, and grants
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Proceeds from fundraising activities
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Contributions from each student participating in the program.
All monies shall be placed in the appropriate Program accounts and funds of the Association shall be designated as follows:
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Funds allocated to approve annual budget items.
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Funds allocated to facility and maintenance upkeep, as approved by the Board.
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Unallocated reserve funds.
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Savings account.
All disbursements shall require approval of the Board and two (2) authorized signatures by persons not residing at the same residence. Those authorized to sign checks shall be Officers of the Board. No Officer or members shall receive compensation for services rendered to this Association. Members shall be entitled to reimbursement for actual necessary expenses incurred in the performance of their duties. Such reimbursement must be approved by the Board.
7.3 Emergency Funds
The annual budget shall include funds for emergency purposes, not to exceed $100.00 per month and $400.00 per semester, and shall be made available to the Head Coach or Aquatics Director as needed.
7.4 Execution of Documents
The Officers may authorize any Officer or agent to enter into any contract or execute any instruments in the name of and on behalf of the Association, and this authority may be general or confined to specific instances; and, unless so authorized by the Officers, no Officer, agent, or other person shall have any power or authority to bind the Association by any contract or engagement or to pledge its credit or to render it liable for any purpose or amount.
7.5 Amendment of By-Laws
These By-laws of the Association may be altered, repealed or amended by the affirmative vote of two-thirds (2/3) of the members present and voting at any regular or special meeting of the Association, provided that notice has been given to the membership at least two (2) weeks in advance of the meeting.
7.6 Inspection of By-laws
The Association shall keep at its principal office the original copy of these By-laws, as amended or otherwise altered to date, certified by the Secretary, which shall be open to inspection by the members.
7.7 Inspection of all Books and Records
All books and records provided for in Section 3003 of the Corporations Code of California shall be open to inspection of the membership from time to time and in the manner provide in said Section 3003.
7.8 Dissolution Clause
In the event the John Burroughs Aquatics Booster Club should dissolve, the remaining funds (after all obligations are satisfied) will be turned over John Burroughs High School to be used in the event the Booster Club should start up again. If the funds are not used within 10 years, the school may distribute the money as it sees fit to extracurricular activities.
JOHNBURROUGHS HIGH SCHOOL
JBHS AQUATICS BOOSTER CLUB
2011-2012 Board of Directors
President Tobin Alexander
1stVP, Activities Marylou Reisch
2ndVP, Facilities Jacqueline Simmons
Secretary Debra MacRae
Treasurer Cindi Peters
Head Coach(es) Danny Garcia
2011-2012 Teams
Boys Water Polo
Girls Water Polo
Boys Swim Team
Girls Swim Team
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Last Updated on Monday, 27 June 2011 08:23 |
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Tuesday, 07 June 2011 20:06 |
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The JBHS Aquatics program is essentially 100% self-funded. Fundraising is our lifeline, and in order to achieve success in our program we depend on the efforts of our wonderful parents, our hard-working athletes, and the generous contributions and support of our community.
Below is a list of current and upcoming fundraisers taking place within the program. NEW Marie Callender's Pie Drive
Starts now until November 18th, 2011. Mail or drop off check to Jeri Buliavac or Caron Alexander. Pies can be picked Wednesday November 23rd, 2011 between 3:30pm and 7:00pm in MPR. Frontier Wok Funraiser Starts September 4, 2011 until September 29, 2011. Drop your receipts in the lock box by the coaches office.
Golden Chicken Fundraiser
Wednesday, August 31, 2011 from 4pm to 9pm will be our first dinning out fundraiser of the season and it will be sponsored by The Golden Chicken (next to Fuddrukers in Burbank), mention JBHS Aquatics when dining and The Golden Chicken will donate 20% of sales to the JBHS Booster Club. We hope to see everyone there.
Banner Fundraiser - Ongoing
The Booster Club is offering businesses in and out of the City of Burbank an opportunity to advertise on the JBHS Aquatics pool deck. Our banner fundraiser is a great way to make your business visible to the residents of Burbank as well as visiting schools and parents from other cities. Banners are 100% tax deductible.
Banners
Size: 2 ft. X 4 ft.
Logo: provided by the business
Term of advertisement: 1 year from time of purchase
Cost: $300.00 Sample Banners:   Please contact the Aquatics Booster Club Fundrasing Coordinator
Mary Lou Reisch for further information
phone # 818-355-3727 |
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Last Updated on Wednesday, 19 October 2011 08:39 |
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JBHS Aquatic Booster Meeting |
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Tuesday, 07 June 2011 20:06 |
Date: September 21, 2011
Place: JBHS MPR
Time: 7:05 PM
Board Attendees: Tobin Alexander (President), Mary Lou Reisch (Vice President of Fundraising), Jacqueline Simmons (Vice President of Facilities), Cindi Peters (Treasurer). Debra MacRae (Secretary)
Meeting minutes were read and a correction as to last years contribution was corrected. From $250 to $200.
Tobin: Coaches will be here soon. He explained why last meeting was so unorganized. ACLU background, schools dropping sports. Coach and Booster on a different page about student contributions to program for swimsuits, etc.
Needed are liaisons for each team to interact with coaches and disburse information. Vsev Krawczeniuk Volunteered for BWP, Bee Beckman volunteered as backup. Debra to compile and email contact list.
Website now has correct BWP games.
Terry Provan to take over snack bar. She needs volunteers to sell and donate. Tobin to speak to Trish Poelke about students manning the snack bar and handling money.
Fran volunteered her husband to help make markers for pool. She will contact Danny directly
Tobin is looking for someone to get a screen set up to work for Movie’s night at the pool.
Website:
Questions of scheduling. If website is incorrect, please ask Coach Danny. Newsletter is being worked on. Booster meeting usually on 3rd Wednesday of month.
Deb Olivas is working on maps and more pictures on website.
There is now a lockbox in the coaches office
BWP shirts and suites were purchased and distributed.
Disney night: Possible team get together Not Fundraising.
MaryLou:
Frontier Wok ends 9/29/11.
Banquets need to be organized. Possibly 2nd or 3rd week of Nov. Jane Cameron and Fran Martin to organize.
Sunday Oct 23rd Go Cart racing.
Family fun bowling - $2/game last year.
Banners, team picture on one?
Pancake breakfast?
Mary Lou Reisch is stepping down as VP of fundraising. Jane Cameron volunteered and voted in to replace MaryLou.
Meeting was adjourned @ 8:30.
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Last Updated on Wednesday, 19 October 2011 09:13 |
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