| By Laws |
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| Written by Administrator |
| Tuesday, 07 June 2011 20:05 |
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JBHS Aquatics Booster Club By-Laws Updated 1/12/2011 Article 1
Article 2 2.1 Members Members of the organization shall be made up of interested parents, guardians, and adult community members with an interest in the JBHS Aquatics programs and who subscribe to the purposes of this Association. General membership is open to all attendees of at least one regular meeting of the Boosters in a school year. Officers are limited to those individuals who are the parent or guardian of a student actively participating in at least one of the Aquatics programs. Each voting member shall be entitled to one (1) vote. Notice of any meeting of membership of this Association shall be given to all members. 2.2 Liability of Members A member of this Association will not be personally liable to creditors for any indebtedness or liability, and any and all creditors of this Association shall look only to the assets of this Association for payment. Article 3 3.1 Dues There are no dues for membership. Article 4 4.1 General Meetings A general meeting of all members shall be held at least four (4) times per year: 1) at the start of Boys Water Polo season, 2)at the start of Girls Water Polo season, 3)at the start of Swim Team season, and 4) at the end of the school year in May. At the meetings, the members shall consider reports of the affairs of the Association, and transact such other business as may properly be brought before the meeting, which will be transacted by a simple majority vote of members present. 4.2 Special Meetings. The Board of Directors may call special meetings of the members for any purpose atany time. It shall be the duty of the Secretary to cause notice to be given to the members of the meeting to be held at such time as the Board may fix. 4.3 Notice of Meetings Notice of meeting, general or special, shall be given via email and posted on the team website to students participating in the Program at least three (3) days in advance of the meeting. Additional notification may be made by utilization of other methods agreed upon by the Association. Notice of any such meeting shall specify the time, place, and in the case of special meeting, the general nature of the business to be transacted. 4.4 Quorum A simple majority of those members present at the general or special membership meetings shall constitute a quorum and shall be sufficient to conduct the business of the Association. Article 5 5.1 Board of Directors The Board of Directors of the Association (hereinafter called the “Board”) shall be comprised of the elected Officers. The Head Coach and Aquatics Director will serve as part of the Board of Directors but have no voting rights. The school principal shall be an ex-officio Director of the Assocation. 5.2 Officers The elected Officers (hereinafter called the “Officers”) of the Association shall be at least a President, a first Vice President, a second Vice President, a Secretary, and a Treasurer. This will serve as the Executive Board. There will also be an Officer elected to represent parents/guardians from each team in the program: Boys Water Polo, Girls Water Polo, Boys Swim Team, and Girls Swim Team. These officers retain full voting rights as members of the Board. No person may hold more than one of the above offices. 5.3 Election The membership shall choose the Officers of the Association annually at the end-of-year meeting. The Head Coach or any Association member present at the meeting may make nominations for Officers. Nominations may be submitted to the President in writing prior to the meeting. All current voting members are eligible to hold office. A member may nominate himself/herself. A majority of all votes cast for each office shall be required for election. Votes are cast by voice vote unless there is more than one candidate for any office, in which case a written ballot will decide the election. If no candidate receives the majority vote, a run-off election shall be immediately held between the top two vote receivers. Each Officer or Director shall hold office until he/she shall resign or shall be removed or otherwise disqualified to serve or if his/her successor shall be elected and qualified. 5.4 Term of Office The Board of Directors of the Association shall be elected at the end-of-year meeting of the members. The team Officers will be elected at the first meeting of the new year prior to the start of school. The Board shall serve one year. Service begins June 1stand ends the following May 31st; or until they resign or are removed, wherein successors are elected and have qualified. 5.5 Removal and Resignation Any Officer may be removed, either with or without cause, by a majority of the Board at the time in office, at any meeting of the Board. Any Officer may resign at any time by giving written notice to the President, or to the Secretary of the Association. Any such resignation may take effect at the date of receipt of such notice or at any later time specified herein; and, unless otherwise specified therein, the acceptance of such resignation shall be necessary to make it effective. All Booster properties must be returned at the time of resignation. 5.6 Vacancies A vacancy in any office because of death, resignation, removal or disqualification, or any other cause, shall be filled by the remaining Officers. 5.7 President The President shall have general supervision, direction and control of the business affairs of the Association. He/She shall preside at all meetings of the members, and shall have such other powers and duties as may be prescribed. 5.8 First Vice President, Activities In the absence or disability of the President, the Vice President shall perform all duties of the President and in so acting shall have all the powers of the President. The First Vice President shall have oversight of the activities of the Association. 5.9 Second Vice President, Facilities In the absence or disability of the President and First Vice President, the Second Vice President shall perform all of the duties of the President and in so acting shall have all of the powers of the President. The Second Vice President shall have oversight of the Booster’s responsibility insofar as the pool facility at the school. 5.10 Secretary The Secretary shall make and keep a full and complete record of the proceedings of the Executive Board, shall supervise the keeping of the records of the Association, and shall make such notices as may be necessary and proper. The Secretary shall also supervise the preparation and distribution of all corporate correspondence, and shall discharge such other duties of the office as prescribed. 5.11 Treasurer The Treasurer shall receive and safely keep all funds of the Association and deposit them in the bank or banks that may be designated by the Directors/Officers. Those funds shall be paid only on checks of the Association signed by the President, the First Vice President, the Second Vice President, the Treasurer, or by such Officers as maybe designated by the Executive Board as authorized to sign them. The Treasurer shall have such other powers and perform such other duties as may be prescribed. 5.12 Team Officers Each team officer shall be the liaison between the Executive Board and their particular team. Team officers shall supervise and assist with fundraising and team events. They may also create committees and request volunteers within the program for whatever needs they deem appropriate. 5.12 Head Coach/Aquatics Director It shall be the duty of the Aquatics Director and/or Head Coach to inform the Officers of funds needed to cover expected expenditures of the individual Programs each season, prepare an annual calendar, attend Board meetings, to keep the Board up to date, prepare game schedules and handle any organizational matters pertaining to the Aquatics Programs. Article 6 6.1 Committees The President may, from time to time, establish committees as may be required to promote the objectives and interests of the Association. The committees shall consist of members of the Association. It should be the duty of each committee to perform such duties as the President may direct in order to promote the objectives and interests of the Association. The members of each such committee shall serve until their resignation, their removal by the Executive Board, or the next annual meeting of regular members of the Association, whichever first occurs. The President shall be an ex officio member of each committee. Article 7: Miscellaneous Provisions 7.1 Booster Club Disbursements The Officers are authorized to disburse booster club funds. 7.2 Funds The funds of the Association shall be obtained from three (3) primary sources:
7.3 Emergency Funds The annual budget shall include funds for emergency purposes, not to exceed $100.00 per month and $400.00 per semester, and shall be made available to the Head Coach or Aquatics Director as needed. 7.4 Execution of Documents The Officers may authorize any Officer or agent to enter into any contract or execute any instruments in the name of and on behalf of the Association, and this authority may be general or confined to specific instances; and, unless so authorized by the Officers, no Officer, agent, or other person shall have any power or authority to bind the Association by any contract or engagement or to pledge its credit or to render it liable for any purpose or amount. 7.5 Amendment of By-Laws These By-laws of the Association may be altered, repealed or amended by the affirmative vote of two-thirds (2/3) of the members present and voting at any regular or special meeting of the Association, provided that notice has been given to the membership at least two (2) weeks in advance of the meeting. 7.6 Inspection of By-laws The Association shall keep at its principal office the original copy of these By-laws, as amended or otherwise altered to date, certified by the Secretary, which shall be open to inspection by the members. 7.7 Inspection of all Books and Records All books and records provided for in Section 3003 of the Corporations Code of California shall be open to inspection of the membership from time to time and in the manner provide in said Section 3003. 7.8 Dissolution Clause In the event the John Burroughs Aquatics Booster Club should dissolve, the remaining funds (after all obligations are satisfied) will be turned over John Burroughs High School to be used in the event the Booster Club should start up again. If the funds are not used within 10 years, the school may distribute the money as it sees fit to extracurricular activities. JOHNBURROUGHS HIGH SCHOOL JBHS AQUATICS BOOSTER CLUB 2011-2012 Board of Directors President Tobin Alexander 1stVP, Activities Marylou Reisch 2ndVP, Facilities Jacqueline Simmons Secretary Debra MacRae Treasurer Cindi Peters Head Coach(es) Danny Garcia 2011-2012 Teams Boys Water Polo Girls Water Polo Boys Swim Team Girls Swim Team |
| Last Updated on Monday, 27 June 2011 08:23 |